हैदराबाद विश्वविद्यालय
UNIVERSITY OF HYDERABAD

Post a query - To make an RTI query, send the question to rti@uohyd.ac.in
07 / ADMINISTRATION

RTI INFORMATION


The University of Hyderabad is an Indian Central University, and comes under the purview of the RTI Act requiring all key information to be made public.

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DOCUMENTS HELD

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ADMINISTRATION SECTIONS
HR SECTIONAbout Section:

The HR, EC & Legal and RTI Section in the University, a key section deals with Faculty and Group ‘A’ Officers recruitment, Executive Committee meetings, Court Cases, RTI.


more...
Establishment:

Matters related to maintenance of personal files of the employees. Teaching Appointments, Career Advancement Scheme, Pay-fixation, Other Service matters viz., LTC, Medical etc. Non-Teaching Appointments, Promotions, Career Advancement, Grievances, Maintenance of Annual Confidential Reports, Conduct of Disciplinary Proceedings, Sexual Harassment and various Committees constituted by the Executive Council, Vice-Chancellor etc., from time to time (for both Teaching & Non-Teaching).


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POWER AND DUTIES OF DEPARTMENT’S OFFICERS AND EMPLOYEES

The responsibilities and powers of the key functionaries of the University are detailed below. For more details, please refer to the University Statute.

DesignationPowersDuties
ChancellorAs defined in the Statutes 2 (1)As defined in the Statutes 2(1)
Pro-Vice-ChancellorAs defined in the Statutes 3 (1)As defined in the Statutes 3(1)
RegistrarAs defined in the Statutes 4As defined in the Statutes 4
Finance OfficerAs defined in the Statutes 5As defined in the Statutes 5
Deans of Schools of StudiesAs defined in the Statutes 6As defined in the Statutes 6
Heads of DepartmentsAs defined in the Statutes 7As defined in the Statutes 7
Dean, Students WelfareAs defined in the Statutes 8As defined in the Statutes 8
Controller of ExaminationsAdmission of Students, Conducting of Entrance Examination, Conducting of M.Phil, Ph.d Viva Academic Council meetings, Convocations etc.,
University EngineerConstruction/Maintenance of University buildings, providing & maintenance of power, water supply etc.,
LibrarianAs Stated in the Statute (10)As Stated in the Statute(10)
Deputy Registrar(P)Sanction of Leaves,L.T.C., increments etc to Group B, C and D employeesRecruitment of Group B, C & D employees maintenance of personnel records, conducting of DPC, grievances Committee for employees Preparation of Seniority list of staff(Group B,C&D) etc.,
Deputy Registrar(Dev)Submission of proposals to MHRD / UGC onvarious developmental activities, Projects, Fellowships etc.,forwarding of completion certificate, Utilization certificates to UGC / MHRD
IAOAs assigned by the Vice Chancellor/Pro V.C from time to time besides regular duties of University transactions
Deputy Registrar(EF&L)Processing of various projects of the faculty, finalization of MoUs etc.,
Deputy Registrar ReservationsMaintenance of roster points, grievances of SC/ST employees, obtaining sanctions from State Governments for SC/ST/BC scholarships
Deputy Registrar(GAD)Maintenance of University Transport, Purchases, Stores, Liveries to Group Demployees, HBA, Vehicle & Festival Advances
Deputy Registrar(Accts)Compilation of various types of accounts, presenting annual accounts, preparation of budget estimates etc.,
Deputy Registrar(Bills)Scrutiny of different types of proposals/bills and forwarding the same for payments, maintenance of salaries of staff etc.,
Deputy RegistrarStudents admissions, semester exams, School board meetings etc.,
Assistant Registrar(P-I)Maintenance of service records of Teachers, Group A Officers, Recruitment of Faculty/Officers, etc.,
Assistant Registrar(P-II)Maintenance of service records of Non-Teaching Staff other than Teachers and Group A Officers.
Public Relations OfficerPreparation of annual reports, news letter, press notifications etc.,
Assistant Registrar(Estates)Allotment of quarters to employees, campus up-keeping, Maintenance of guest houses etc.,
Assistant Registrar(EC, Legal and RTI)Matters relating to Executive Council(EC), Right to Information and Legal issues
Scientific OfficerMaintenance of University communication systems, Inward and outward correspondence

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CLUBS

The clubs at UoH are quite diverse, and cater to residents with varied interests. They enable members to come up with and enjoy a potpourri of engaging activities and competitions.


See full hierarchy here

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PARTICULARS OF DEPARTMENT’S FUNCTIONS AND DUTIES
ADMINISTRATIONEstablishmentDevelopment

Matters related to maintenance of personal files of the employees. Teaching Appointments, Career Advancement Scheme, Pay-fixation, Other Service matters viz., LTC, Medical etc. Non-Teaching Appointments, Promotions, Career Advancement, Grievances, Maintenance of Annual Confidential Reports, Conduct of Disciplinary Proceedings, Sexual Harassment and various Committees constituted by the Executive Council, Vice-Chancellor etc., from time to time (for both Teaching & Non-Teaching).

External Funding and Linkages (EF&L)

Extending support to various Schools and Departments (individual faculties). Further, it deals with an interaction of individual Agencies, Institutions, Industries for exploring possibilities towards Funding Research Projects and Consultancy Services.

GAD / Transport

Processing of various advances of the employees viz., HBA, Vehicle Advances etc., Issuance of Uniforms to the Group D employees, Processing of requirement of Printing and Stationery for the University, and also maintains the Office Equipment and Furniture etc., Maintenance of University vehicles.

Reservations

Maintenance of Reservation Roster for all cadres in the University for SC / ST / OBC / PH Direct Recruitment Promotions, Monitoring backlog positions, Providing Statistical information pertaining to enrollment, Recruitment of reserved categories. Allotment of Accommodation in the Quarters, Hostels, Periodical Submission of reports to UGC / MHRD / Parliamentary Committee etc., Conduct of Grievance Committee for SC / STs, Furnishing of Replies to the Parliamentary Questions on Reservation. Verification of SC / ST / OBC claims, Organizing Dr.B.R. Ambedkar Memorial Lecture etc.,


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SERVICE DEPARTMENTSGuest House

Provides accommodation for Academic Visitors and other Official Guests of the University.

Central Workshop

Caters to a wide variety of maintenance jobs of the University Carpentry, Fabrication, Welding machine shops, painting and polishing. It provides monitoring of Machinery, Classroom and Office Furniture and maintenance of same and also research requirements of various Departments involving the precision works.

Computer Centre

It is a Central Facility of the University catering the needs of Students, Faculty and staff of Administration and Finance providing training to users to assist research work with the range of Computing Environment backed by considerable expertise.

Health Centre

It is basically meant for comprehensive Primary Medical Care for Students, Campus residents and Employees with round the clock service and inpatient facilities with 10 bedded occupancy. Primarily to maintain hygiene and cleanliness in the University Canteen, Administration and Academic Buildings.

Communication Cell

The functions are fourfold maintenance of Telephone, Xerox, Dispatch and Imports.

FINANCE AND ACCOUNTS


It functions mainly under two sectors viz., Bills and Accounts. The processing and Maintenance of Accounts are maintained in four parts viz., 1. Maintenance of Accounts (Non-Plan) and 2.Development (Plan). 3.Earmarked Special funds. 4.Debt Deposits and Advances. All the proposals are processed and claims settled under the above categories after due verification under relevant Finance and Account norms.

Bills Section

The claims in the form of bills for various types of transactions are received and processed by the Bills Section by duly verifying bills with reference to the relevant financial and administrative rules and then forwarded to Cash Section for effecting payments.

Accounts Section

The processed, paid, adjusted bills are accounted under the relevant heads and subjects in different main classifications i.e., Maintenance, Development, earmarked and debt deposits and advances. Accounts are compelled and income and expenditure, balance sheets are prepared annually and submitted to A.G. audit. The audited annual accounts together with Audit Report and replies thereon, audit certificate are placed before the Court of the University for its approval. The accounts as approved by the Court are forwarded to MHRD for passing the same to be placed before both the houses of Parliament. Revised Estimates for the current financial year and budget estimates for the next accounting year are prepared based on the previous expenditure and future commitment of anticipated expenditure. The proposals are placed before the Finance Committee, Executive Council and the same is placed before the University Court for its approval.

INTERNAL AUDIT OFFICE


Auditing of Procurement, proposals of both Capital and Revenue nature. Verification and counter checking the Bills of Works. Agreements proposed to be entered into for procurement / works of contract. Verification of Pay fixation, final settlement of Employees, Maintenance of Stock register, Adjustments of Advances, Execution of Work Contracts, Physical Verification of Stock. Review of System and Procedures, Implementation and proposing necessary amendments, conducting surprise checks of cash and internal receipts, rendering of opinions on matters sought.

ACADEMIC AND EXAMINATIONS


All the matters pertaining to items of Academic and Examinations. Conduct of STAC meetings and AC meetings, Conduct of the meetings of Central disciplinary-cum-Grievance Committee for Students, conduct of Dean?s Committees, Committee constituted by the Vice-Chancellor for preparing a Draft Academic calendar, conduct of University Convocation, Processing of Project Reports of M.Phil., M.Tech and Ph.D Students, Furnishing of information to UGC / MHRD, Issuance of official transcripts to the Students, collecting information required, printing of prospectus and submission of forms every year for admission to all programmes and bringing out year book concerning students.

UNIVERSITY ENGINEER


Forwarding of proposals for developmental activities i.e., buildings, external services, issue of tender forms and finalization of tenders, execution and maintenance of buildings etc. University Engineer is assisted by Executive Engineer and others.


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PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY

All the proposals are initiated by Section Officer, vetted by Asst. Registrar, Deputy Registrar, Registrar and Vice-Chancellor, as per the rules laid out by Government of India and resolutions by EC, FC and AC from time to time. However, matters involving financial implications are sent for the concurrence of Finance Department. Most of the major proposals are also cleared by IAO


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NORMS SET BY THE DEPARTMENT FOR DISCHARGE OF ITS FUNCTIONS

The University strictly follows the rules and regulations and norms set by MHRD as communicated by the UGC from time to time


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RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY THE ORGANIZATION UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS

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PARTICULARS OF ANY ARRANGEMENT THAT EXIST FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF.

Grievances will be referred to respective committees like Non-Teaching Grievances Committee, Students Grievances Cell & SC/ST Grievances Cell.


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UNIVERSITY OF HYDERABAD ORGANIZATIONAL CHART